Why Race & Company Should Be Your Business’s Registered & Records Office
I. THE REGISTERED & RECORDS OFFICE
Owning a business can be both exciting and rewarding, but it also presents significant challenges. From intense financial pressures and overwhelming responsibilities to management demands, uncertainty, and stress — being a business owner is no small feat. Fortunately, Race & Company can help ease some of these burdens. Specifically, we can serve as your Registered and Records (“R&R”) office to provide vital administrative support for your business.
Any company incorporated, continued, or amalgamated in British Columbia is required under the Business Corporations Act [SBC 2002] CHAPTER 57 (the “Act”) to maintain an R&R office. An R&R office is listed as the address where documents can be served on a company, and an R&R has obligations under the Act to maintain the company’s records and make the records available for inspection to certain individuals. A company is also required to prepare annual consent resolutions instead of holding an annual general meeting.
While some business owners try to save money by acting as their own R&R office, they often overlook the considerable benefits of entrusting this responsibility to legal professionals. By choosing Race & Company to manage this administrative duty, you can concentrate on what truly matters — building and sustaining your business’s success.
II. WHAT’S INCLUDED IN OUR R&R SERVICES
For an annual fee of $295 plus taxes and disbursements, we will ensure compliance with the formalities regarding the documentation of the shareholders’ and directors’ annual consent resolutions in lieu of holding an annual general meeting, attend to filing the company’s annual reports, and ensure that the electronic and physical records books are properly maintained and stored securely.
We will accept service of any documents served on behalf of the company as your R&R and ensure that government correspondence, legal notices, and court documents are promptly received and forwarded to you. This service also safeguards your privacy by preventing your personal or business address from appearing in the public BC Online Business Search.
III. WHY PARTNERING WITH RACE & COMPANY MAKES SENSE
In addition to the peace of mind obtained from choosing our R&R service, partnering with us offers several additional advantages for you such as:
1. Legal Expertise & Compliance
• Ensures your business stays compliant with any new federal or provincial laws.
• Keeps you updated on important legal changes that could affect your business.
2. Privacy & Professionalism
• Protects your personal information by using Race & Company’s address for public records.
• Avoids awkward situations (like being served legal documents at your office in front of clients or employees).
• Maintains a professional image and organized record-keeping system.
3. Reliable & Secure Document Handling
• Ensures timely receipt of important legal documents (e.g., lawsuits, tax notices).
• Secure management of corporate records, contracts, and sensitive information.
• Reduces the risk of missing deadlines for legal filings or compliance requirements.
o The registrar may dissolve a company if it fails to file an annual report as required by the Act for two consecutive years.
4. Business Continuity
• Provides stability and continuity, even if your company changes offices or locations.
5. Access to Broader Legal Services
• Seamless access to legal counsel from our office for contract drafting, litigation, and more (any additional legal services requested are not included in the price of our R&R service).
IV. FINAL THOUGHTS: A SMART INVESTMENT FOR YOUR BUSINESS
Outsourcing your R&R office responsibilities to Race & Company is a smart, cost-effective way to reduce stress and ensure your business remains compliant with all of British Columbia’s legal requirements. For $295 plus taxes and disbursements annually, our R&R service offers you registered office management, secure record storage, compliance monitoring, and timely document handling.
By choosing Race & Company as your R&R, you can focus on growing and managing your business while we take care of this administrative and legal requirement. In today’s complex business environment, your subscription to our R&R service isn’t just a convenience; it’s a strategic advantage.
